Camp Venture Privacy Policy
Last Updated: March 9th, 2025
Camp Venture (“we,” “our,” or “us”) is committed to protecting your privacy and the privacy of the participants in our camp. This Privacy Policy describes how we collect, use, store, and share personal data obtained via our website, online registration forms, and associated third-party services (including Jotform and Stripe). This policy provides a simple overview of the information we collect, why we collect it, and how we handle your data when you visit or use our website. Personal information is any data that can be used to personally identify you. Detailed data protection information is provided below.
1. General Information and Data Protection
Data Protection Commitment: We treat your personal data as confidential and in accordance with statutory data protection regulations (e.g., applicable state law and, where relevant, the EU General Data Protection Regulation). Complete protection against unauthorized data access cannot be guaranteed; please note that data transmitted over the Internet (such as email communications) may be subject to security breaches.
Website Operator: The data collected on this website is processed by the website operator, Camp Venture. Our contact details appear in our website’s legal notice.
Overview: The following is a simple overview of what personal data we collect, why we collect it, and how we handle your data when you visit our website. Detailed technical and legal information is provided throughout this policy.
2. Information We Collect
2.1 Personal Information Provided by You
When you complete our online registration forms (via Jotform) or contact us via our website, phone systems, or email systems, we may collect such information as:
Parent/Guardian Information:
- Full name
- Mailing address
- Email address
- Telephone number
Child Information:
- Full name
- Date of birth
- Gender
- Home address
- Other details (e.g., t-shirt size, emergency information)
Medical Information:
- Information related to allergies, medications, chronic conditions, or other health-related data necessary for your child’s safety.
Payment Information:
- When you make a payment via our integrated Stripe gateway, transaction details (such as the last four digits of your credit card, transaction amounts, and payment dates) are processed securely by Stripe. We do not retain sensitive payment data on our servers.
Contractual and Customer Data:
- Data provided in contact forms, inquiry forms, or subscription forms.
2.2 Data Collected Automatically
When you visit our website, our systems automatically collect non-personal data, including:
Technical Data:
- Browser type and version
- Operating system
- IP address
- Device information
- Referrer URL
Usage Data:
- Pages visited, duration of visits, click paths, and other site usage statistics
Cookies and Server Log Files:
- We use cookies—small text files stored on your device—to help make our website more user-friendly, efficient, and secure. Session cookies are typically deleted after your visit, while persistent cookies are retained until you remove them.
- Server log files record data such as your browser type, operating system, time of access, and other technical details. This information is used solely to analyze site usage and improve our service.
3. How We Use Your Information
3.1 Purposes of Collection
We use your personal data for the following purposes:
Administrative Purposes & Service Delivery: Processing camp registrations, managing participant records, verifying emergency contacts, and implementing pickup procedures.
Payment Processing: Facilitating camp fee transactions via our Stripe integration.
Communication: Sending registration confirmations, notifications, emergency alerts, and camp updates via email, SMS, or phone.
Website Functionality: Ensuring the proper functioning of our website, analyzing website usage, and improving our online services.
Analytics and Marketing: Conducting statistical analyses of website usage (in anonymous, encrypted, or pseudonymized form) using cookies and analytics tools. You may opt out of non-essential tracking; however, essential site functions will remain.
3.2 Third-Party Integrations
Jotform: Our online forms are hosted on Jotform. Data submitted via these forms is processed in accordance with Jotform's Privacy Policy.
Stripe: Payment transactions are securely processed by Stripe. Stripe handles sensitive payment data in accordance with Stripe's Privacy Policy.
Other Providers: We may also share your data with other trusted third-party service providers (e.g., for website hosting, analytics, or IT support) who are contractually obligated to maintain the confidentiality and security of your data.
3.3 Customer use Consent
Camp Venture uses personal information provided to us to improve our customer interaction abilities. By agreeing to this privacy policy, you consent for your personal information to be used by Camp Venture for internal company purposes and/or as dictated in our Privacy Policy.
3.4 Customer Contact
Camp Venture may contact participants, their parents, listed emergency contacts, or any other persons who provide their contact information or have their contact information provided to Camp Venture. We may contact these listed persons at any time via email, phone call, SMS text messaging, physical mail, or through any other reasonable methods that can be derived from contact information provided. The above listed people are automatically opted into being contacted by Camp Venture by using our systems, filling out our forms, initiating contact with Camp Venture, or having their contact information included in one of the above stated opt-in methods. For an individual to opt-out, they must email us at contact@campventure.net, provide their full name as it appears in our systems and communications, and clearly state in their email that they would like to opt-out.
4. Data Storage, Security, and Retention
4.1 Data Security Measures
We employ technical and organizational safeguards, including encryption, secure server infrastructure, access controls, and regular security audits to protect your personal data from unauthorized access, disclosure, alteration, or destruction.
Payment data is processed directly by Stripe over secure SSL/TLS encrypted connections, as evidenced by "https://" in our website URL and the browser lock icon.
4.2 Data Retention
Personal data is retained only as long as necessary to fulfill the purposes for which it was collected or as required for legal obligations. After your relationship with us or the completion of our services, your data will be securely deleted or anonymized, unless otherwise legally mandated.
5. Sharing and Disclosure of Your Information
5.1 With Third-Party Service Providers
We share your data only with trusted service providers (such as Jotform, Stripe, and analytics companies) who assist us in delivering our services, processing payments, or managing our website. These providers are required to protect your data and may not use it for any other purpose.
5.2 For Legal and Regulatory Reasons
We may disclose information when required by law, regulation, or legal process, or to protect our rights, safety, or those of others.
In cases where data is shared with law enforcement or regulatory bodies, we will disclose only the information necessary for compliance.
5.3 Disclosure in Contractual Relationships
Data may be transmitted to third parties (e.g., delivery companies, banks) solely to complete transactions or to fulfill contractual obligations.
5.4 Data Protection and Withholding
We will not transfer your personal data to external organizations without your consent, except for our trusted third-party service providers, who are contractually obligated to protect your data.
6. Your Rights and Choices
6.1 Rights Regarding Your Data
Access and Correction: You have the right to request details of the personal data we store and to correct any inaccuracies.
Data Deletion and Blocking: You may request that your personal data be deleted or blocked, subject to any legal retention requirements.
Data Portability: Where technically feasible, you have the right to receive your data in a structured, standard, machine-readable format or request that it be transferred directly to another responsible party.
Right to Object/Opt-Out: You may opt out of receiving non-essential communications or marketing materials. Essential operational or emergency notifications will continue to be sent.
Revocation: You can revoke your consent for certain data processing operations at any time through an informal request to us. Note that data processed prior to your revocation may not be subject to deletion.
6.2 How to Exercise Your Rights
To request access, correction, deletion, or to express any concerns about your personal data, please contact us at contact@campventure.net, or use the contact information found below. No charge will be applied for these requests as entitled by law.
7. Cookies and Other Tracking Technologies
Cookies: Our website uses cookies to enhance your user experience, store preferences, and analyze website usage. You can control cookie settings through your browser; however, disabling cookies may limit functionality.
Server Log Files: We automatically generate server log files that record information such as your IP address, browser type, and the time you access our website. These logs are used for monitoring and improving our service.
Analytics: We may use cookies and similar technologies to perform statistical analysis on your surfing behavior. This data is typically anonymized, encrypted, or pseudonymized to protect your identity.
8. Property Surveillance
Purpose and Areas: To enhance the safety and security of our participants, staff, and property, Camp Venture utilizes security cameras in designated areas of our facilities. Cameras are installed in common areas, entrances, hallways, conference rooms, and select staff areas. Areas where privacy is expected (such as restrooms) are not monitored by security cameras.
Data Collection and Use: The security cameras record video and/or audio footage for security monitoring and incident response purposes. This footage is used solely for ensuring safety, investigating incidents, and protecting our property. The data recorded by these cameras is not used for any promotional or non-security purposes.
Storage, Retention, and Access: Video footage is stored securely with appropriate encryption and access controls. Footage is retained in accordance with our data retention policies unless it is required for an ongoing investigation or legal process. Access to the footage is strictly limited to authorized personnel.
Legal Compliance: Our use of security cameras complies with applicable local, state, and federal laws regarding surveillance and data protection. By using our website or participating in Camp Venture, you acknowledge and consent to the use of security cameras in accordance with this policy.
9. International Data Transfers
Because we use third-party platforms such as Jotform and Stripe, some of your personal data may be transferred internationally. We ensure that any such transfers comply with applicable legal standards and that appropriate safeguards are in place.
10. Data Protection and Security Practices
We store your personal data securely and only allow access to authorized personnel who need the information to perform their job functions. We regularly review and update our security practices to ensure that your data is protected against unauthorized access or breach.
11. Encrypted Payments
All payment transactions on our website are performed over encrypted SSL or TLS connections. Payment details are processed securely by Stripe, and we do not store sensitive payment information on our servers.
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our data handling practices or legal requirements. Any significant changes will be communicated by updating the “Last Updated” date on this page and, where applicable, by notifying you via email.
We recommend reviewing this policy regularly to stay informed about how we are protecting your data.
13. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal data, please contact us at:
Email: contact@campventure.net
Phone: 612-843-4080
By using our website, registering for Camp Venture, or otherwise providing your personal data, you acknowledge that you have read, understood, and agree to this Camp Venture Privacy Policy.
